Already an Exhibitor

As an exhibitor at the 2018 VCOS Symposium in the Sun, we want to make sure you have a positive experience. This page contains all the logistical information and forms you will need to set-up your exhibit at Symposium in the Sun.

Directory Listing

(myVCOS) Update Contact Information. Online Payments. Need a Receipt?
With a click of a button, you can manage your company presence online and in print. Don't miss out on this important marketing tool. This is how your company will be featured before, during, and after the show online and in the Symposium in the Sun Onsite Guide and in the Mobile app.

Rules and Regulations

VCOSRules-and-Regulations (pdf)

Shipping Information

If you need to ship anything to the site, use the address below, the hotel will start to accept packages starting 3 days before the event if your package arrives prior to this date there may be additional fees charged. These arrangements MUST be made in advance and fees will be determined based on size and duration. To make arrangements, please call 727-461-3222 ext. 182.

ALL shipments coming to the hotel should be addressed as follows:
Hilton Clearwater Beach
400 Mandalay Avenue
Clearwater Beach, FL 33767
c/o Receiving Department for <YOUR NAME> and VCOS 2018


Tabletop exhibits are provided to all sponsors of the 2018 VCOS Symposium in the Sun. When you arrive, go to the registration area on the main level. You will see your company name posted on your assigned table.

Date Timing Event
Wednesday, November 7 1:00 PM – 5:00 PM Table Set-Up
Saturday, November 10 2:00 PM – 4:00 PM Table Tear-Down
Thursday, November 8 7:00 AM - 5 PM Exhibit Hours
Friday, November 9 7:00 AM - 5 PM Exhibit Hours
Saturday, November 10 7:00 AM - 2 PM Exhibit Hours

Exhibit Information

Your booth will have:

  • [1] 6' X 30" draped table
  • [2] chairs
  • [1] wastebasket
  • The area has existing carpet. Electricity, Phone, Internet, Audio Visual Order Form (VCOS Order Form)

Registration and Housing

Registering Booth Personnel and Secure Housing and Make Travel Plans

Exhibitor Education

VCOS is pleased to deliver helpful articles to help you with your trade show planning:

Can't find what you're looking for? Contact Shannon Gilliland with your questions or comments.